The role
Our Newsletter Sponsorships business connects brands with creator newsletters, and the finance operation behind it (invoicing, collections, creator payouts, and a four-day monthly close) needs a dedicated owner. We're looking for a Finance Operations Specialist to run the full order-to-cash cycle: put signed insertion orders on the books, invoice brands, collect what they owe, pay creators once brands pay, and close the books every month.
This is a part-time contract role (30 hours/week) with peak load during month-end close (business days 1-4) and the monthly invoicing window. It's ideal for a detail-driven finance operator who likes owning a process end to end, can pick up an existing playbook and keep it current, and has an appetite to help automate it.
What you'll do
- First Week: Get access to our core systems (Mode reporting, our financial tracker in Google Sheets, Bill.com, Stripe, the Kit Admin payout portal, Retool, our invoicing CRM, Notion, QuickBooks, and banking). Work through the existing SOP library, Loom walkthroughs, and the Payments & Payouts process map.
- First Month: Own a full invoicing cycle and a creator-payout run end to end. Shadow, then run, one month-end close. Learn the placement types: Performance Ads (CPC) and Programmatic.
- First 2 Months: Independently deliver the Newsletter Sponsorships close by business day 4 every month. Keep AR aging current with a disciplined dunning cycle, manage collections escalations, and own the monthly reconciliation between QuickBooks Online and Bill.com.
- First 3 months: Be the reliable, audit-ready source of truth for Newsletter Sponsorships finance: clean receivables, on-time creator payouts, and a close that never slips.
- Ongoing: Take on additional tasks as assigned by the finance and accounting team.
Skills
- Full-cycle accounts receivable: invoicing, collections, cash application, and aging management
- Reconciliation rigor: tying a subledger or tracker to the general ledger and reconciling payment exports to the penny
- Comfort with large transactional datasets and payment platforms: Mode and Stripe exports, CSV handling
- Advanced Google Sheets (large multi-tab workbooks, filter views, disciplined data hygiene in shared files)
- Bill.com and QuickBooks Online (or close equivalents)
- Clear, professional written communication
- Intermediate accounting literacy: understanding AR/AP and the three-party creator, brand, and Kit flow